In discussing the town’s capital improvement plan at its meeting Monday, Aug. 1, the Town Council’s finance committee decided to set a threshold of $50,000 to include a project on the list.
The CIP provides a preview of bigger-ticket items the town is considering for years down the road. But this fiscal year’s CIP includes items as low as $9,000.
Committee co-chairmen Mike Chalk and Pete Mangum were discussing whether items such as trucks should go on the CIP, and Mangum said that something like a fire truck, which can run hundreds of thousands of dollars should, but not a pickup truck, which he said should go under expenses by department.
“I think there’s a dollar amount that’s almost an operational cost when you’re buying (a pickup),” Mangum said.
The current CIP includes an expense of $22,000 for a travel vehicle in the Administrative Services Department and an expense of $21,199 for a Ford F-150 for the Parks and Recreation Department for fiscal year 2017-18.
Mangum and Chalk decided $50,000 should be the cut-off to make the CIP, and talked about even raising that amount depending on the results. “That’s a good starting point,” Mangum said.
Chalk said even a $66,500 dump truck on the CIP for 2017-18 shouldn’t be on the list: “To me that’s just a piece of equipment that’s got to be done.”
“That’s what I’m looking at,” Chalk said, “stuff that we’re either going to have to borrow money for, or we might have to set back more for in our capital projects fund to come up with later. To me it’s like a park, a greenway.”
The committee also discussed coordinating with the council’s planning and engineering committee, which also keeps its own CIP list. Chalk and Mangum agreed they would probably need to have at least a couple joint meetings with planning and engineering.
“Let them come up with their list,” Chalk said, “They come up with their 1, 2, 3, 4, and then we come back as a budget to prioritize a little more, down to the nitty-gritty of it.”
Also new for the CIP process, each of the town’s departments will be providing a breakout sheet for each item on the list, including details on each item with a look year-by-year of when funds might be available. The committee members agreed the worksheets should be arranged by cost and color-coded by department.
“I like this,” Mangum said. “I think we’re on the right track and this is a major project for us for the remainder of this calendar year to get this in place, get it prioritized and be able to make a recommendation with (the planning and engineering committee) ... and then present it to council” in December or January.
Matt Goad: 919-829-4826